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Intelligent Anesthesia Case Scheduling Software

Daily Anesthesia
Case Scheduling,
Solved.

Aptrion automates daily anesthesia case scheduling by matching available providers to cases while accounting for credentials, supervision, shift coverage, specialty expertise, fairness, and departmental rules — all in minutes.

Tue, Apr 22, 2025 Finalized
Daily BoardProvidersCasesRulesAnalysis
⚡ Start OptimizationFiltersActions
OR 1Main OR
Total KneeSmith, MD
Lap CholePatel, MD
AppyChen, MD
OR 2Main OR
Ecerv OB1Garcia, MD
Spine FusionLee, MD
OR 3Main OR
THAKumar, MD
Lap HystDiaz, MD
OR 4Main OR
Robotic ProstateNguyen, MD
CystoscopyBaker, MD
NephrectomyOsei, MD
OR 5ASC
EGDPark, MD
ColonoscopyPark, MD
Shoulder ScopeReyes, MD
OR 6ASC
CataractLin, MD
CataractLin, MD
SeptoplastyAdeyemi, MD
Optimization Summary
300cases scheduled
100%credential rules met
0supervision violations
8.7avg provider work hours
OR 1Main OR3 cases
Total KneeSmith, MD
Lap CholePatel, MD
AppyChen, MD
OR 3Main OR2 cases
THAKumar, MDCredential alert
Lap HysterectomyDiaz, MD
OR 5ASC3 cases
EGDPark, MD
ColonoscopyPark, MD
Shoulder ScopeReyes, MD
+ 3 more ORs scheduled
300cases scheduled
100%credential rules met
0supervision violations
8.7avg work hours
~70%less overtime
100%credential rules enforced
Less than 5 minutesof setup to generate an optimized board
Multi-siteoptimization across campuses
A More Intelligent Approach

Scheduling isn't a calendar problem.
It's a constraint problem.

Most anesthesia scheduling software manages shift scheduling. Aptrion considers all the moving parts — cases, providers, credentials, supervision, shift transitions, preferences and more — to find the best possible assignment, not just a feasible one.

Explore how it works
Caseslength, acuity, specialty
Providersskills, preferences
Credentialslicenses, privileges, site rules
Supervisionratios, concurrency
Shift end timestransitions, coverage
Fairnesshistorical workload, equity
Aptrion
Optimization Engine
Applies your rules, balances your constraints, and finds the best assignment.
Optimized
Daily Board
Right provider
Right case
Right time
Fully compliant
Defensible
Real Results. Real Impact.

More capacity.
Less cost. A stronger team.

By optimizing provider-to-case assignments, Aptrion helps health systems do more with less — while improving fairness, reducing overtime and maintaining the highest standards of safety and compliance.

See customer results →
Up to15%fewer anesthesiologists needed (depending on caseload)
Typically assigns98-100%of cases
 ~70%less overtime
Moreequitablecase distribution
Same Day. Real Cases. Measurable Differences. Manual Scheduling   Aptrion Optimized
Total Providers
46
39
Overtime Hours
120
34
Max Overtime Per Doctor
178 min
41 min
Daily Savings
$31K
$5K
~$200K*
WEEKLY SAVINGS
*Large academic medical centers
Built for Real-World Complexity

Anesthesia case scheduling software that works in practice.

Aptrion is designed for anesthesia departments, accounting for the unique constraints, rules, and priorities that matter most — so you get a board that works in practice, not just on paper.

Explore the platform →
Credentials
Matches privileges, licenses, and site-specific rules
Supervision
Enforces ratios, concurrency, and supervision rules
Preferences
Accounts for surgeon and patient preferences
Shift transitions
Manages handoffs, breaks, and end times
Overtime
Minimizes overtime risk and balances workloads
Utilization
Improves efficiency and reduces idle time
Multi-site travel
Coordinates coverage across campuses
Fairness
Workload and equity
From Data to a Defensible Board

From tomorrow's case list to a defensible board.

A simple, powerful workflow — built for complex environments.

01

Connect

Bring in case data, provider availability, and your departmental rules from your existing systems — Epic, Cerner, Meditech, and QGenda, all connected.

02

Encode Your Rules

Apply your credential requirements, supervision rules, shift and coverage rules, provider preferences, and fairness settings — once.

03

Optimize & Review

Generate an optimized board in minutes, review scenarios, and make adjustments before your team walks through the door.

Built for Health-System Complexity

Reliable and Proven.

Aptrion integrates with your existing systems and adapts to your organization's structure, policies, and sites — from single hospitals to multi-campus enterprise networks.

EHR Integrations

Epic logoEpic
Cerner logoCerner
MEDITECH

Workforce & Scheduling Platforms

QGenda

and other scheduling platforms

Scalable for multi-site health systems
Configurable to your departmental rules
Secure, role-based access and audit trail
Designed for enterprise IT environments

See what optimized daily anesthesia scheduling looks like.

Bring your cases, staffing, and rules. See Aptrion build a defensible daily board in minutes.

Request demo
Get in Touch

See Aptrion in action.

We'll demo the software and discuss how Aptrion can specifically address your department's unique case mix, locations, and staffing model.

Prefer to reach out directly? info@aptrion.com